£10,419.20 - 37 hours per week
Working week: 8-4 Mon-Thurs 8-3:30 Fri term time only
The Governors wish to appoint a Business Admin Apprentice to support the operation of our excellent school admin/office team. The successful applicant will be hard working, flexible, and will have excellent communication skills. It is essential that any applicant enjoys working with and supporting young people, as this is a crucial part of the role. The successful candidate would also need to be prepared to support the Catholic/Christian ethos at St Mary’s in this role.
1. Create and maintain records, responding to and answering inquiries including by letter, email, and telephone, maintain office systems and diaries.
2. Support student reception as and when required including signing students in and out of school, phone calls to parents/home, collection of work, timetables, lost property, and all general student enquiries.
3. Respond to enquiries, verbally and in writing, arising from a variety of sources and decide on subsequent action.
4. Manage manual and computerised records and information systems, to maintain a comprehensive, up to date paper and electronic filing and information system, using standard reports, various software and respond to ad hoc queries, where appropriate. This may include setting up of layouts of documents, flow charts, diagrams, tables, and basic analysis of data such as attendance figures and exam results.
5. Co-ordinating/triaging of pupil/staff first aid/welfare, including looking after unwell pupils and liaising with parents/staff. The successful candidate will complete the necessary first aid training for this role.
6. Administering medication to students.
7. Assisting the senior administrator in managing the smooth operation of the medical room
8. Maintaining an up-to-date knowledge of health and safety guidance applicable to a secondary Academy referring to the Finance Director when changes are required.
9. Updating the School Management Information System as required.
10. Answering and making telephone calls as appropriate, often acting as the primary call answerer.
11. Taking messages for teaching staff.
12. Assisting in maintaining a healthy, safe, and secure environment and acting in accordance with the school’s policies and procedures. This may involve regularly walking the school and its ground to ensure a safe and secure environment is maintained for both students and staff.
13. Undertake a monitoring role at the school gate both in the morning and evening as and when required.
14. Maintaining good practice in relation to the provision of an efficient and effective service within the main school office, telephone answering, student reception and other administration areas.
15. Carrying out any other duties, as directed by the Senior Administrator/Office Manager, commensurate with the level of responsibility of the post.
16. Attending and participating in meetings when required.
17. Complying with all school policies and procedures relating to child protection, health and safety, security, confidentiality, and data protection and reporting all concerns to the appropriate person.
18. Participating in training and other continuing professional development, as required.
Learning and Skills apprenticeship programmes are delivered through a mixture of face-to-face and virtual methods by our fully qualified and industry experienced apprentice training team. Using their expert knowledge gained from time spent in the industry, weve tailored our programmes to use the most up-to-date tools and technologies so that the skills we create can be used directly in the workplace. As one of our learners, youll benefit from coaching, help and guidance from our dedicated team whose job it is to ensure your success. Successful completion of this apprenticeship gives you an accredited Business Administration Level 3Apprenticeship qualification
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